Valid until 1 November 2011 and subject to increase
All written quotes are valid for 30 days from date of Quote. We do however reserve the right to increase rates prior to 1 November 2011

Nothing at all should be left to chance on the most beautiful day of your life – least of all the venue and setting. Allow the beauty and serenity of Bakenhof Winelands Venue to provide you with an unsurpassed backdrop to capture romantic hours and memories which you will fondly remember for as long as you live.

Discover our enchanting new venue as you enter the Paarl wine route, a convenient and scenic 50 minute drive from Cape Town. Enter Bakenhof Wine and Grape Farm and follow a private 2km tarred tree-lined driveway through manicured vineyards to the hill of our 155 hectare farm. Here panoramic vistas and soothing sounds of nature greet and beckon discerning guests to feast in a magical atmosphere of a luxurious setting.

Dedicated to elegant celebrations for 10 - 100 guests, we go to tremendous effort to ensure a lavish and refined air for exclusive, intimate functions and weddings. With our flexible approach  we follow a philosophy that your wedding day is as important to us as it is to you, we aim to please and cater for specific and special needs. We believe in hosting only one wedding at a time. We focus on unique events and are committed to provide distinctive couples an exceptional experience in an upmarket and relaxed environment.

Thank you for the opportunity to present our three exclusive Wedding Packages. We would like to offer you the perfect setting for you perfect day and aim to make your wedding dreams come true. Should you therefore wish any alterations to our packages we will do our utmost to accommodate your requests.

Wedding Package 1

Daytime Ceremony
Picnic/ Canapé Reception

• Up to 100 Guests – R 350 per person, including venue and food.
• Minimum Rate of R 5 250.
• Venue available from 08h00 – 16h00.
• Complimentary dayrooms and ablution facilities – from 08h00 – 16h00.
  
  
• Up to 20 Guests – Guest WC in Manor House.
• 21-40 Guests – Additional complimentary use of African Suite for the bride to dress and prepare. Snacks and drinks on arrival and the use of facilities for preparations i.e. hairdresser and make up artist welcome, use of areas for photo and video shoots.
• 42-60 Guests – Additional use of Blue Suite.
• 60-100 Guests – Additional use of Rose Suite.


• Includes chairs for the Ceremony, set-up and exclusive use of your choice of 3 different areas – no tables, linen, cutlery or crockery.
  
  
• Pergola as Welcome Area.
• 1 area for the Wedding Ceremony - Choice of Marquees Tent, Pergola or Gazebo.
• 1 area for the Wedding Reception – Picnic on lawn or canapé’s in Marquees Tent, under Pergola or at Gazebo.


• Includes Catering – Canapé’s or Picnic Baskets. Please refer to our Menu Options.
• Excludes Bar – two options available – please refer to our Bar Options below.
• Excludes any item listed under the Excluded list below.

Wedding Package 2

Vineyard Village Package

• Up to 34 Guests – R 16 200
  Last Minute Special : Weekdays (Mo–Thu) R 8 100 Weekend ( Fri–Su) R 9 720
• Up to 60 Guests – R 24 500
  Last Minute Special : Weekdays (Mo–Thu) R 12 250 Weekend ( Fri–Su) R 14 701
• Up to 80 Guests – R 28 570
  Last Minute Special : Weekdays (Mo–Thu) R 14 285 Weekend ( Fri–Su) R 17 142
• Up to 100 Guests – R 32 640
  Last Minute Special: Weekdays (Mo–Thu) R 16 320 Weekend (Fri–Su) R 19 584
• Photographer, Videographer and DJ to be added to Guest List.
• Includes wedding night accommodation for the bridal couple in the luxury Garden Suite with flowers, midnight snacks and drinks in the room and breakfast the following morning with a late Check - Out.
• Includes tables, chairs, furniture, set-up and exclusive use of the Vineyard Village
  
  
• Sunset Deck with Gazebo for use as Welcome Area.
• Chapel or Sunset Deck with Gazebo for the Wedding Ceremony.
• Crystal Lounge or Sunset Deck for the Wedding Reception.
• Additional areas can be used at an additional fee of R 1500 per area.
  
  
• Includes linen, napkins, cutlery and crockery.
• Excludes Catering – various menu options available from R 250 per person. Please refer to our Catering Options.
• Excludes Bar – two options available – please refer to Bar Options below.
• Excludes any item listed under the Excluded list below.

Wedding Package 3

The Exclusive Package

Save and Combine any of the packages and areas above!
add accommodation for the preperation night before the wedding for the bridal party and the night of the wedding for 14 guests. 

• Up to 34 Guests – R 24 200
  Last Minute Special : Weekdays (Mo–Thu) R 12 100 Weekend ( Fri–Su) R 14 520
• Up to 60 Guests – R 32 500
  Last Minute Special : Weekdays (Mo–Thu) R 16 250 Weekend ( Fri–Su) R 19 500
• Up to 80 Guests – R 36 570
  Last Minute Special : Weekdays (Mo–Thu) R 18 285 Weekend ( Fri–Su) R 21 943
• Up to 100 Guests – R 40 640
  Last Minute Special : Weekdays (Mo–Thu) R 20 320 Weekend ( Fri–Su) R 24 384
• Complimentary Bride’s Preparation Night Package (worth R2 850) . Evening before wedding accommodation for bride and 3 additional guests in Garden or Rose Suite. Breakfast for 4 guests, snacks and drinks and use of facilities for preparations i.e. hairdresser, make-up artist, photo shoots.
• Accommodation for Bridal Couple in Honeymoon Suite (worth R 1 888) with complimentary flowers, midnight snacks and drinks in the room, breakfast the following morning with a late Check–Out.
• Accommodation for 12 further guest ( worth R 6 396), breakfast the following morning with a late Check - Out. Configuration of Suites:
  
  
• 1x Garden Suite – 1 room sleeps max 4.
• 1x Rose Suite – 2 rooms sleeps max 4.
• 1x Blue Suite – 1 room sleeps max 2.
• 1x African Suite - 1 room sleeps max 2.
  
  
• Exclusive use of Vineyard Village, Marquees Tent, Pergola, Gazebo and entire Guesthouse.
• Includes tables, chairs, furniture, set-up and exclusive use of any 4 areas


• The Pergola as Welcome Area
• Pre-Reception Area – Choice of Marquees Tent, Pergola, Gazebo or Vineyard Village Sunset Deck.
• Wedding Ceremony - Choice of Marquees Tent, Gazebo, Vineyard Village Chapel or Vineyard Village Sunset Deck.
• Wedding Reception - Choice of Marquees Tent, Vineyard Village Chapel or Vineyard Village Sunset Deck.
  
  
• Excludes Catering – various menu options available from R 250 per person. Please refer to Catering below.
• Excludes Bar – two options available – please refer to Bar Options below.
• Excludes any item listed under the Excluded list below.

Venue Areas available

Welcome Area
1. The Pergola

• Area Size Pergola – 23 m x 5 m = 115 square meter.
• Number of Guests - Suitable for up to 100 guests.
• Paved area, covered with Bougainvillea. To accommodate weather changes the Welcome Area can be moved to the adjacent Marquees Tent.
• Wheelchair Friendly.
• Only available up to 14h00.
• Furniture available – wine barrels serve as cocktail tables.
• Available with Package 1 and Package 3.

Ceremony Areas
1. The Marquees Tent

• Area Size Marquees Tent - 18 m x 9 m = 162 square meter tent.
• Only available up to 14h00.
• Number of Guests - Suitable for up to 100 guests.
• Furniture available – White outdoor chairs with white chair covers.
• Available with Package 1 and Package 3.

2. The Gazebo

• Area Size Gazebo – 3 m x 3 m = 9 square meter.
• Only available up to 14h00.
• Number of Guests - Suitable for up to 34 guests.
• Furniture available – White outdoor chairs with white chair covers.
• Available with Package 1 and Package 3.

3. The Vineyard Village - Chapel

• Area Size Vineyard Village Chapel - 11 m x 9 m = 99 square meter.
• Number of Guests - Suitable for up to 90 guests.
• Undercover and Wheelchair Friendly.
• Furniture available – Antique Oregon Pine church benches or white outdoor chairs with white chair covers.
• Available with Package 2 and Package 3.

4. The Vineyard Village – Sunset Deck with Gazebo overlooking Dam

• Area Size Wooden Deck - 240 square meters.
• Gazebo – 3 m x 3 m = 9 square meter.
• Number of Guests - Suitable for up to 100 guests.
• Partly undercover and Wheelchair Friendly.
• Furniture available – White outdoor chairs with white chair covers.
• Available with Package 2 and Package 3.

Pre Reception Drinks Area
1. The Vineyard Village – Sunset Deck with Gazebo overlooking Dam

• Area Size Wooden Deck - 240 square meters.
• Gazebo can be used as bar – 3 m x 3 m = 9 square meter.
• Number of Guests - Suitable for up to 100 guests.
• Partly undercover and Wheelchair Friendly.
• Furniture available – Wine barrels serve as cocktail tables.
• Available with Package 2 and Package 3.

Reception Areas
1. the Garden – including the Marquees Tent, Pergola and Gazebo - Facts

• Number of Guests - Suitable for up to 100 guests.
• Daytime functions until 16h00 only.
• Certain areas Wheelchair Friendly.
• Furniture available – Wine barrels only.
• Available with Package 1 and Package 3.

2. Vineyard Village Indoor Option - The Crystal Lounge 

• Area Size Vineyard Village Crystal Lounge - 17 m x 6 m = 102 square meter.
• Area Size Vineyard Village Bar - 3 m x 3 m = 9 square meter.
• Area Size Vineyard Village Cloakrooms – 36 square meter. 3 Ladies WC; 1 Gents WC and 2 Urinals, 1 Wheelchair WC.
• For larger weddings where a Dance Floor is required the adjacent Chapel can be incorporated into the Crystal Lounge, adding another 99 square meter. 
• Number of Guests - Suitable for up to 100 guests.
• Furniture available – High back leather chairs and rectangular tables.
• Available with Package 2 and Package 3.

3. Vineyard Village Outdoor Option - Sunset Deck with Gazebo overlooking Dam

• Area Size Wooden Deck - 240 square meters.
• Gazebo can be used as bar – 3 m x 3 m = 9 square meter.
• Number of Guests - Suitable for up to 100 guests.
• Partly undercover and Wheelchair Friendly.
• Furniture available – High back leather chairs and rectangular tables.
• Available with Package 2 and Package 3.

All Packages Include:

• Exclusive use of the areas chosen at Bakenhof Wedding Venue.
• Accommodation and breakfast for guests as specified in various packages.
• Use of Bakenhof grounds for photographs for the duration of package booked.
• Bakenhof Service and Cleaning Staff for the duration of Ceremony and Reception.
• Bakenhof will do the basic set-up i.e. provide and place tables and chairs as required.
• The Caterer includes the services of a Chef, Kitchen Staff and Waiters as well as cutlery and crockery in the Catering Quote.
• White table cloths and serviettes.
• Furniture includes:
  
  
• Indoor/Outdoor Use – 15 Wine Barrels.
• Indoor use – 100 high-back leather chairs (89 dark brown, 5 medium brown and 6 off-white).
• Outdoor use – 100 PVC Garden Chairs with white chair covers.
• 7 tables of 900mm x 1800mm + 10 tables of 700mm x 1800 mm + 7 tables of 900mm x 900 mm.

All Packages Exclude:

• On-Site Bakenhof Coordinator – R 1 000 per Function
  
Our standard co-ordination service includes the following:

• One 60 minute complimentary consultation/ meeting to discuss the function details
  liaising with the parties concerned i.e. suppliers and service providers
  table layout and setting
• overseeing full venue set-up including ceremony, pre reception and reception
• on the day or night co-ordination
• Further coordination and consultation services will be charged accordingly or at R 300 per hour, or part thereof
  
  
• Catering
Various menus are available and can be tailored to suit your individual taste and budget. For quality and logistical reasons, the it is preferred that the bridal couple employ the services of a Bakenhof Preferred Caterer.

Menu’s start at R 250 per person, which includes Chef, Kitchen Staff, Waiters, cutlery

After dinner Tea, Coffee and Wedding Cake Service, including cutting and serving of the cake, and storing the wedding cake at R 25 per person..

The Caterer shall quote the Client directly and per person, and add R 3 500 as a Kitchen Fee. This Kitchen Fee will be paid by the Caterer to Bakenhof for the use of Bakenhof’s kitchen, facilities, equipment and infrastructure.

The Caterer will enter into a separate agreement with the bridal couple, and a Sample Menu or Tasting can be arranged, at an additional charge.

Should you wish to employ your own Caterer then the following will apply:
• R 5 000 Kitchen Fee ( to use our facilities and equipment)
• The Caterer shall supply all cutlery, crockery, waiters, service staff, kitchen staff, kitchen and baking equipment and utensils.
• If you choose your own Caterer you are responsible for any breakages and damages
• If the kitchen is left unclean an R 1 000 fine will be charged to your account
• Catering may not be done by friends or family members unless they are professional caterers

Tea and Coffee available from R 15 per person

• Bar

• No Fee – we provide a stocked bar and sell beverages at our bar rates.
• Please arrange for the bar to be cash or account. If an account bar is to be available, the bar limit/ estimated consumption is to be provided and is payable 14 days in advance.
• Please provide Bakenhof with a Drinks List 14 days prior to the Function.
• Includes complimentary Bar Unit.
• Includes Glasses, ice and ice buckets.
• Includes Barman but excludes tips for Barman.
• Bakenhof Wine and Water at prices below.
• Corkage as below.
• The balance of the bar account is due with the final payment.

• Bridal couple buy and supply own drinks and containers to cool and store drinks.
• Set Fee per Package:
• Wedding Package 1 – Daytime Ceremony with Picnic/ Canapé Reception – R 2 500
• Wedding Package 2 – Vineyard Village Package – R 3 500
• Wedding Package 3 – Exclusive Package – R 5 200
• Barman at R 350 per barman up to 24h00. Per Function 1 Barman required per 25 Guests.
• Includes complimentary Bar Unit.Includes Glasses, ice and ice buckets
• Optional Bar Unit and cooling containers available at additional R 280.
• Excludes tip for Barman.
• Bakenhof Wine and Water at prices below – else corkage applicable.
• Corkage as below.

• The Set Fee above is payable 14 working days in advance.
  Please ensure that you deliver your drinks 24 hours prior to the Function together with a complete list of the items, checked and accepted by Bakenhof.

Bakenhof Wine Prices:

Dry White Wine – R 64 per bottle
Dry Rose Wine – R 64 per bottle
Dry Red Wine – R 70 per bottle

Bakenhof Table Water – Bakenhof Still and Sparkling Mineral Water available at R 15.50 per 1liter and R 9.50 per 500 ml. We do not have access to municipal water and therefore only provide Mineral Water as drinking water.

Welcome Drinks available from R 20 per person.

Tea and Coffee available from R 15 per person.

• The bar will close at 00:00 am, but if requested that the bar remains open past 0:00 am, a charge of R 2 000 per hour, or part thereof, until 2:00 am, which is the latest time the bar will remain open.
• A wine tasting at R30 per person can arranged for the guests arriving earlier for the function. This needs to be pre-arranged with the Bakenhof events co-ordinator.
• A Bar Service Fee equal to 10% of the total Bar Bill, including corkage, cash bar and account bar will be added to the final Bar Fee.

Venue Overtime: R 1 000 per hour, or part thereof, after 24h00.

Additional Catering: Coffee/Tea and home baked chocolate cake at R 25 per person. Other food or beverages during the entire reception other than ordered and agreed in advance.

Bakenhof Wedding Planner – an additional service to assist in planning the wedding, sourcing subcontractors and supplies, presenting ideas and solutions and co-ordinating payments. Available on request.

Tips for Bar Man, Bakenhof service and cleaning staff.

Photographs: The venue fee includes the use of the Guesthouse and grounds as a backdrop for photos. Arrange your own photographer, take your own pictures or as an option allow us to co-ordinate this as part of our duties as your Wedding Planner.

Flowers and Décor: Arrange your own additional furniture, décor and flowers or as an option allow us to co-ordinate this as part of our duties as your Wedding Planner. Please note that we only provide flowers for bedrooms occupied by guests – all other flowers in any public area excluded.

Music and technical equipment:
Clients may rent the Bakenhof’s PA and Music DJ system at R 3 000 per function:

• Features and capabilities include MP3, CD, DVD, IPOD and sound effects
• Only Bakenhof staff to operate the System
• The Client may supply their own music compilations – in this case it must be delivered no later than 24 hours prior to the start of the Function
• Clients may also use a selection of Bakenhof Compilations, or compile their own compilation from the Bakenhof Play List
• Should Clients not make use of the Bakenhof System, then
• Clients must arrange their own music and sound equipment such as speakers, microphones etc.
• Musicians and DJ are welcome to visit the venue beforehand to plan their positioning and that of their equipment – please note that musicians and DJ’s are not allowed to move or tamper with the Bakenhof Sound System.
• Musicians and DJ’s must bring their own equipment, electrical extensions, tables and special furniture
• Musicians and DJ’s will be considered as guests of the Client, and thus charged for food and beverages consumed, which will be for the account of the Client
• Bakenhof staff will not be held responsible or assist in any music or entertainment via laptop or IPOD or assist in any DJ activities, including moving and carrying equipment

Other specialized equipment and services – Dance floor, special lighting, lanterns, wedding cars, wedding gifts, paper umbrellas, rose petals, bubbles and confetti ( only bio gradable allowed)  Gate Guard, Valet Parking, 20 meter Red Carpet, vases and table décor, flowers, candles, candelabras, table runners, draping and other table decorations, signage, seating plans, menus’, programmes and stationery.  Tractor ride and blankets/ decoration during the ride.

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